A Business Partner can be a person, organization, group of people, or a group of organizations, in which a company has a business interest. It is the single point of entry to create, edit, and display the master data for business partners, customers and vendors. A Business Partner consists of general data like name, address, bank information, etc. as well as role specific information i.e. customer/vendor/employee data.
We create business partner in S/4 HANA system then we extend the roles to customer or vendor or employee etc as per requirement. So, Business Partner is the leading object and single point of entry to maintain Business Partner, Customer, and Supplier (formerly known as Vendor) master data.
However, if we talk about traditional ERP, we have different objects for Customer and Vendor as mentioned below-
We create customer master data with the following sections by using Tcode VD01/FD01/XD01:-
- Company Code
We create vendor master data with the following sections by using Tcode XK01/FK01/MK01:-
Customer Vendor Integration (CVI):-
According to SAP, it is possible to move to SAP S/4HANA only having the customer/vendor integration (CVI) in place. To ensure a successful upgrade, all customers and vendors must be converted to a business partner, together with all contacts related to customers or vendors.
Check and activate Business Functions:-
CA_BP_SOA Switch ‘VENDOR_SFWS_SC1’ and switch ‘VENDOR_SFWS_SC2’ have to be active for the vendor contact person’s data to be synchronized with BP contact person’s data
The appropriate specific transaction like XD01,XD02, XD03 or VD01, VD02, VD03 / XK01, XK02, XK03 or MK01, MK02, MK03 etc. are not available in SAP S/4HANA .
Business Partner Customizing:-
Activate the PPO Request for the synchronization object Business Partner
Cross-Application Components–> Master Data Synchronization –> Synchronization Control–> Synchronization
Active Synchronization between Customer/Vendor and BP is active
Define BP Roles:-
Assign BP Role to BP Role Category
Cross-Application Components–> SAP Business Partner–>Business Partner–> Basic Settings –> Business Partner Roles–> Define BP Roles
This setting is already available in standard delivered system for standard roles.
Define Number Assignment for Direction BP to Vendor/Customer:-
SPRO->IMG->Cross-Application Components–> Master Data Synchronization–>Customer/Vendor Integration –> Business Partner Settings –> Settings for Vendor Integration –> Field Assignment for Vendor Integration–> Assign Keys
Maintain and select the check box if you want the Business Partner number and Vendor number to be same.
Define BP Number Range and assigning to BP Grouping:-
Cross-Application Components–> SAP Business Partner–> Business Partner–> Basic Settings –>Number Ranges and Groupings
Business Partner Tables:–
|BP000||Business partner master (general data)|
|BUT000||General data I|
|BUT001||General data II|
|BD001||Assign customer – partner|
|BC001||Assign vendor – partner|
|BUT021||BP: address usage|
|BAS tables||Business address services tables|
|BUT0BK||BP: bank details|
|BAS tables||Business address services tables|
Business Partner creation:-
Transaction code: BP
You will get a default role 000000 (Business Partner General).
Select the grouping from dropdown which decides the number range.
Enter the all mandatory fields for Business Partner General and then save.
After entering data click on save.
Business Partner General gets 1000173 created.
Table BUT000 gets updated
To create FI Vendor, we can extend the Business Partner already created with Role FLVN00 (FI Vendor).
The role can be selected from dropdown.
Click on Company Code.
After selecting Company code press Enter and then fill the Recon account and other mandatory fields.
Note: Here you can see in the Company Code Section Vendor is mentioned as <External>.
But after saving Vendor number will come same as BP number.
Tables LFA1 and LFB1 gets updated.
Extending Vendor to Purchasing Data, select Role FLVN01 from dropdown.
Select Purchasing Data and then choose Purchasing Org and press enter.
Enter all the mandatory fields.
Table LFM1 gets updated.
Extend BP to Customer Role FLCU00 for Financial Accounting.
Click on Company code and enter all the mandatory fields and then save.
Note: Here in the Company Code Section customer number is presented as <EXTERNAL>.
After saving it will get updated same as BP number.
Extend Customer for Sales Data with Role FLCU01.
Press Sales and Distribution data button and fill all the mandatory fields.
In a display mode, you can check all the roles Business partner having.
In the table BUT100 we also check the roles for Business partner.
After entering all the Data save the customer.
Table KNA1, KNVV gets updated.
So, this how we can create business partner and extend the specific roles to BP.