What is Business Partner in SAP S/4 HANA?

SAP Business Partner & S/4 HANA

A Business Partner can be a person, organization, group of people, or a group of organizations, in which a company has a business interest. It is the single point of entry to create, edit, and display the master data for business partners, customers and vendors. A Business Partner consists of general data like name, address, bank information, etc. as well as role specific information i.e. customer/vendor/employee data.

We create business partner in S/4 HANA system then we extend the roles to customer or vendor or employee etc as per requirement. So, Business Partner is the leading object and single point of entry to maintain Business Partner, Customer, and Supplier (formerly known as Vendor) master data.

However, if we talk about traditional ERP, we have different objects for Customer and Vendor as mentioned below-

We create customer master data with the following sections by using Tcode VD01/FD01/XD01:-

  • General
  • Company Code
  • Sales

We create vendor master data with the following sections by using Tcode XK01/FK01/MK01:-

  • General
  • Finance
  • Purchasing

Customer Vendor Integration (CVI):-

Business Partner-CVI- S/4 HANA

According to SAP, it is possible to move to SAP S/4HANA only having the customer/vendor integration (CVI) in place. To ensure a successful upgrade, all customers and vendors must be converted to a business partner, together with all contacts related to customers or vendors.

Check and activate Business Functions:-

CA_SUPPLIER_SOA

CA_BP_SOA Switch ‘VENDOR_SFWS_SC1’ and switch ‘VENDOR_SFWS_SC2’ have to be active for the vendor contact person’s data to be synchronized with BP contact person’s data

Business Partner-CVI- S/4 HANA

The appropriate specific transaction like XD01,XD02, XD03 or VD01, VD02, VD03 / XK01, XK02, XK03 or MK01, MK02, MK03 etc. are not available in SAP S/4HANA .

Business Partner Customizing:-

Activate the PPO Request for the synchronization object Business Partner

Cross-Application Components–> Master Data Synchronization –> Synchronization Control–> Synchronization

Business Partner-CVI- S/4 HANA

Active Synchronization between Customer/Vendor and BP is active

Business Partner-CVI- S/4 HANA

Define BP Roles:-

Assign BP Role to BP Role Category

Cross-Application Components–> SAP Business Partner–>Business Partner–> Basic Settings –> Business Partner Roles–>  Define BP Roles

Business Partner-CVI- S/4 HANA

This setting is already available in standard delivered system for standard roles.

Define Number Assignment for Direction BP to Vendor/Customer:-

SPRO->IMG->Cross-Application Components–> Master Data Synchronization–>Customer/Vendor Integration –> Business Partner Settings –> Settings for Vendor Integration –> Field Assignment for Vendor Integration–> Assign Keys

Business Partner-CVI- S/4 HANA

Maintain and select the check box if you want the Business Partner number and Vendor number to be same.

Business Partner-CVI- S/4 HANA

Define BP Number Range and assigning to BP Grouping:-

Cross-Application Components–> SAP Business Partner–> Business Partner–> Basic Settings –>Number Ranges and Groupings

Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA

Business Partner Tables:

BP000Business partner master (general data)
BUT000General data I
BUT001General data II
BP001FS-specific attributes
BUT0BANKBank details
BD001Assign customer – partner
BP030Address
BC001Assign vendor – partner
BUT020BP: addresses
BUT021BP: address usage
BP1000Roles
BAS tablesBusiness address services tables
BUT100BP roles
BUT0BKBP: bank details
BAS tablesBusiness address services tables
KNBKBank details
SANS1Addresses

Business Partner creation:-

Transaction code: BP

Business Partner-CVI- S/4 HANA

You will get a default role 000000 (Business Partner General).

Business Partner-CVI- S/4 HANA

Select the grouping from dropdown which decides the number range.

Business Partner-CVI- S/4 HANA

Enter the all mandatory fields for Business Partner General and then save.

Business Partner-CVI- S/4 HANA

After entering data click on save.

Business Partner-CVI- S/4 HANA

Business Partner General gets 1000173 created.

Table BUT000 gets updated

Business Partner-CVI- S/4 HANA

Vendor:-

To create FI Vendor, we can extend the Business Partner already created with Role FLVN00 (FI Vendor).

The role can be selected from dropdown.

Business Partner-CVI- S/4 HANA

Click on Company Code.

Business Partner-CVI- S/4 HANA

After selecting Company code press Enter and then fill the Recon account and other mandatory fields.

Business Partner-CVI- S/4 HANA

Note: Here you can see in the Company Code Section Vendor is mentioned as <External>.

But after saving Vendor number will come same as BP number.

Business Partner-CVI- S/4 HANA

Tables LFA1 and LFB1 gets updated.

Business Partner-CVI- S/4 HANA

Extending Vendor to Purchasing Data, select Role FLVN01 from dropdown.

Business Partner-CVI- S/4 HANA

Select Purchasing Data and then choose Purchasing Org and press enter.

Enter all the mandatory fields.

Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA

Table LFM1 gets updated.

Business Partner-CVI- S/4 HANA

Customer:-

Extend BP to Customer Role FLCU00 for Financial Accounting.

Business Partner-CVI- S/4 HANA

Click on Company code and enter all the mandatory fields and then save.

Note: Here in the Company Code Section customer number is presented as <EXTERNAL>.

After saving it will get updated same as BP number.

Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA

Extend Customer for Sales Data with Role FLCU01.

Business Partner-CVI- S/4 HANA

Press Sales and Distribution data button and fill all the mandatory fields.

Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA

Then Save.

In a display mode, you can check all the roles Business partner having.

Business Partner-CVI- S/4 HANA

In the table BUT100 we also check the roles for Business partner.

Business Partner-CVI- S/4 HANA

After entering all the Data save the customer.

Table KNA1, KNVV gets updated.

Business Partner-CVI- S/4 HANA
Business Partner-CVI- S/4 HANA

So, this how we can create business partner and extend the specific roles to BP.

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